If you run a social group — bunco, book club, Bible study, a dinner group — this guide is for you. Groups are run by neighbors, not the board or the management company, and only your members see what you post. The current list is at thecanyonsatscenicloop.com/social.
There is a website where you notify your members, put gatherings on the calendar, and keep the member list current:
leaders.thecanyonsatscenicloop.com
These same jobs are also on the phone, on the Group tab. The phone and the website use the same jobs and a different order.
On the phone, top to bottom: Join code, Events, Create event, Send alert, Add members, Find members, Leads, Add leads. One group opens directly. More than one group shows a list first.
On the website, Join code is folded at the top. Under that, top to bottom: Create event, Scheduled, Send alert, On phones now, Leads, Find members, Add members. One group opens directly. More than one group shows Your groups first.
What you can do there
- Send a short notice to everyone in your group. It appears on their phone.
- Add an event: a gathering with a date, a time, and a place, so people can save it to their own calendar.
- Add or remove members. The member list is the people who belong to your group.
- Show a join code so someone at a meeting can scan it and add themselves.
- Add or remove other group leaders. A group leader is someone else who can run the group with you.
What it will not do
It does not notify the whole neighborhood. That is for an administrator. It is not a chat. A group leader cannot start, rename, or close a group from the phone or from this website. An administrator does that.
How to use it
Sign in
If you are a group leader, open leaders.thecanyonsatscenicloop.com. Enter the email address you use for the neighborhood. Tap Email me a code.
The site then emails you a six-digit code to confirm the email address is yours. Enter the code on the page.
If you lead one group, that group opens. If you lead more than one group, you will see a list of the groups you lead. Tap the group you want.
Join code
Join code is the first row on the phone’s Group tab. Tap Show the code. The screen shows the group name and a QR code. Leave the phone on the table so people can scan it.
The same code is on leaders.thecanyonsatscenicloop.com, at the top of the group. Join code stays folded until you open it. The address is written under the code. That address is the page the code opens. Download saves the image for a flyer. The owners desk shows the same folded code under Groups.
Someone who already has The Canyons app taps Join in the app. If the scan opens a page in Safari, tap Join there. That opens the app and asks them to join. Sign in if it asks. Someone without the app taps Get the app on that page, installs it, comes back, and taps Join. The code adds only that person. It does not create an account.
Add a member
A member is someone in your group. They will see your events and your notices. They cannot run the group unless you also make them a group leader.
Go to Add members. Enter a name, an email, or a street. When their name appears, tap Add.
A group leader can add only someone who is already an owner or a household member. If they are not, they may need Alamo Management Group (AMG), the HOA management company, to add an email for the property.
Remove a member
Go to Find members. Enter a name, or tap Show everyone. Tap Remove next to the person you want to take off the group.
Remove takes the person off this group only. They stay in the neighborhood.
Add a group leader
A group leader can do everything on this page for the group: members, events, and notices. Most groups work well with two or three group leaders.
Go to Leads. Search by name, email, or street, then tap Add. On the phone that search is Add leads.
They can then use this website as well.
Remove a group leader
Remove sits next to the other leaders. A leader cannot remove themselves. Removing a leader leaves them as a member. They can no longer run the group.
Notify the group
An alert is a short notice on your members’ phones. Think of it as ringing the bell for the group. Use it when people need to know something now. A reminder that tonight is at a neighbor’s house is fine. So is a last-minute change, or a request for a substitute.
Use it carefully. If it is used too often, people will mute the app, and then the alerts will not work when they matter.
Example — Couples Bunco: We need a sub couple for tonight. Text me if you can fill in.
Go to Send alert. Write a short title. Write one or two sentences. Tap Send alert, then confirm.
An alert that was sent cannot be edited. Send a new one. On the website, On phones now lists what was sent to this group.
Add an event
An event is a gathering on the group calendar. Only members of the group will see it. Use it for bunco night, a meeting, a walk, or anything else with a date. Members can add it to their own calendar.
Go to Create event. Title, start, and address are required. End, place, and a short note are optional. Times are in Central Time. The title starts as the group name and can be changed. Tap Save event.
The phone picture above shows Title, Starts, Ends, Place, and Address. Save event and the short note are below that frame.
Saved events are under Events on the phone and under Scheduled on the website. Edit changes one. Remove takes it off. If the change is soon, also send an alert so people do not arrive at the old time or place.
Questions and an RSVP are not fields on Create event. When one has been attached to the event, Scheduled on the leaders website shows Open the questions or Open the RSVP. That opens the form on the app site. Members see a Questions or RSVP chip on the event in the app. A check mark means they have answered.
Guide for the 3.5 app. The phone picture is from the 3.5 phone (364).